Aberdeenshire Just Transition Participatory Budgeting Fund
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This application form must be completed in full and all required attachments submitted for the application to be considered.
Data Protection & Privacy Notice
To continue with this form, you must confirm that you have read our Data Protection & Privacy Notice, and consent to AVA storing the data as detailed within the policy. You can access our Data Protection & Privacy Notice by following
this link
.
I have read the Data Protection & Privacy Notice.
I consent to the data that I am providing below being stored by AVA in accordance with its Data Protection & Privacy Notice.
I consent to the relevant details about the project I am seeking funding for to be shared within the partnership of organisations who are delivering this fund in Aberdeenshire (Aberdeenshire Voluntary Action and North East Scotland Climate Action Network Hub), and with any relevant external advisors who are supporting the applications process.
About You and Your Organisation
The information provided in this section will be used as the only contact information for your application.
Your first name
Your last name
You role in your organisation
Your email address:
This will be the email address that we use to contact you about your application.
Your phone number
This will be the phone number that we use to contact you about your application.
Organisation name
Organisation address including postcode:
Organisation email
Organisation phone number
Organisation primary purpose: Which of these most closely matches?
Children & Young People
Communities
Culture
Economy & Funding
Education
Environment & Conservation
Fair Work & Business
Health, Wellbeing & Social Care
Human Rights
International
Poverty
Does your organisation have a constitution or governing document? If you are an unconstituted group, you should select No.
Yes
No
Would you like AVA to help you create a constitution or governing document?
Yes
No
Organisation legal structure as stated on your constitution or governing document. If you are an unconstituted group, this answer should be related to the organisation that will be holding the monies on your behalf:
Community Amateur Sports Club
Community Benefit Society
Community Council
Community Interest Company (CIC) Ltd by Guarantee
Community Interest Company (CIC) Ltd by Shares
Company Ltd by Guarantee
Co-operatives
Friendly Society
Industrial & Provident Society (IPS)
Voluntary/Unincorporated Association
Scottish Charitable Incorporated Organisation SCIO
Trust
None of the above
Based on the answer provided, your organisation/group is not eligible to apply for the Just Transition Participatory Budget Fund in Aberdeenshire. Please read the funding guidance linked at
Just Transition Participatory Budgeting Fund (jtpbfund.scot)
for further details about eligibility and the application process. Please seek further advice by completing our
Support Request Form
and a member of the team will get back in touch with your enquiry.
Is your organisation a registered charity?
Yes
No
What is your charity number (including SC at the start)
Is your organisation a Social Enterprise?
Yes
No
Is your organisation an asset-locked social enterprise
Yes
No
Based on the answer provided, your organisation/group is not eligible to apply for the Just Transition Participatory Budget Fund in Aberdeenshire. Please read the funding guidance linked at
Just Transition Participatory Budgeting Fund (jtpbfund.scot)
for further details about eligibility and the application process. Please seek further advice by completing our
Support Request Form
and a member of the team will get back in touch with your enquiry.
Please upload a copy of your constitution or governing document here. If you are an unconstituted group, the constitution or governing document of the organisation that will hold the funds must be uploaded.
Bank Account & Income Information
Does your organisation hold a bank account specifically for its activities?
Yes
No
Does your organisation have access to a bank account operated by another organisation who is willing to allow you to use it for the purposes of your application? If this is the case, you will be required to provide a letter from the hosting organisation to confirm this before any monies will be released by AVA to your organisation.
Yes
No
A partnership agreement will need to be in place with a constituted group willing to hold funds on your behalf. Please make arrangements to put this in place before proceeding with your application as funds can not be transferred into a personal bank account.
Bank account name
Bank account sort code
(six numbers long in the format shown)
Bank account number
(normally eight numbers long)
Please upload a copy of your most recent bank statement here (this should be no more than 3 months old). If you are an unconstituted group, the bank statement must be from the organisation that will hold the funds.
Is your organisation VAT registered?
Yes
No
Total organisation income for the most recent audited or independently examined financial year.
Total organisation expenditure for the most recent audited or independently examined financial year.
Total unrestricted funds available as stated in the most recent audited or independently examined financial year.
Please upload a copy of your most recently audited or independently examined accounts here. If you are an unconstituted group, the accounts of the organisation that will hold the funds must be uploaded.
About Your Application
Are you submitting an application on behalf of a partnership of organisations? If another organisation is allowing you to use their bank account, you must tick yes.
Yes
No
Please name the partner organisation(s).
Which of the following best describes the status of the activity(s) you are applying for funding for?
New activity
Expansion of an existing activity
Please confirm whether the activities outlined in your application are broadly compatible with the normal activities of your organisation.
Yes this is similar to our normal activities
No this is different to our normal activities
Where in Aberdeenshire will the item(s) outlined in your application be situated?
Banff & Buchan
Buchan
Formartine
Garioch
Marr
Kincardine & Mearns
Have you submitted, or are you considering submitting an application to either ACVO or tsiMORAY for similar activities?
ACVO
tsiMORAY
Neither
Both
Do you give permission for AVA to contact the named organisation(s) where we feel that your project/service may have a Grampian-wide impact so that we can understand more about the potential scale of that impact?
Yes
No
Project Information
Please be as brief as possible, whilst providing enough information for the quality assurance panel to be confident that your application should reach the participatory budgeting stage of this process.
Project Detail
Please provide as much information about your project as you can. This will help the quality assurance panel to approve the inclusion of your project in the public vote stage.
Please describe what this grant would purchase.
Please describe what change or difference this grant would make.
Please describe who would benefit, and how they will benefit.
How will you know that the benefit you have described above has been achieved?
Please describe how consideration has been made to the overall sustainability of the items to be purchased and the project as a whole.
Please describe how the items to be purchased will be managed and maintained. If there is an upkeep cost associated with the items, how much will this be and where will the funds be sourced from?
If your organisation is no longer able to manage the items that are to be purchased, what will happen to them?
If the grant is for something that creates or impacts on a structure of a building we will require to see confirmation that you have checked with your Local Authority whether planning is required
.
Does the subject of this grant application require planning permission or any other permissions (such as the landowner) to be in place?
Yes
No
Have you checked with the local authority and/or landowner that no permissions are required?
Yes
No
Do you have full and final planning permission or other permissions already in place?
Yes
Not applicable
Please upload a copy of the full and final planning permission relating to this project that has been granted. Please also provide evidence of any other permissions that you have secured or confirmation that planning permission is not required. You can upload more than one document here if required.
What assurance can you provide regarding the deliverability of the items to be purchased within the current financial year? This might include assurance of securing goods and/or tradespeople to complete your project before the end of the current financial year.
Project Outcomes
Which of the national Just Transition outcomes do you feel your project most closely aligns to?
Your project should meet at least one outcome from the Social outcomes and one from the Environmental outcomes.
Social Outcomes
Increasing ‘green’ skills and knowledge to take forward sustainable projects and/ or gain work in a net zero economy
Deepening inclusiveness and reducing inequalities during the journey towards net zero
Why did you select 'Increasing ‘green’ skills and knowledge to take forward sustainable projects and/ or gain work in a net zero economy '?
Why did you select 'Deepening inclusiveness and reducing inequalities during the journey towards net zero '?
Environmental Outcomes
on reducing carbon emissions
adapting to the changes brought by climate change and building resilience to these changes
protecting or restoring nature and biodiversity
Why did you select 'on reducing carbon emissions'?
Why did you select 'adapting to the changes brought by climate change and building resilience to these changes'?
Why did you select 'protecting or restoring nature and biodiversity'?
Financial Detail
Please provide as much information about the costs associated with your project as you can. Without evidence associated with the full cost of your project, your application may be deemed to be incomplete and therefore not eligible to reach the public vote stage of the process. If your organisation is VAT registered, any figures you provide in relation to costings in this application should be excluding VAT. If your organisation isn’t VAT registered, you should provide costings inclusive of VAT.
What is the total amount of the grant that you are applying for?
How much is your organisation contributing of its own funds to the overall cost of the project? If the answer is £0, please state this.
If you have any grants/funding/income from another source that will contribute to this project, please provide details here. This should include the name of the funder, the amount of funding that has been secured or the amount of funding this is to be secured, and the date that fund funding was or is likely to be secured. If there are none, please type 'Not Applicable'.
Please provide a complete breakdown of the costs for the entire amount of the grant that you are applying for. You might wish to use the budget template that has been provided for you.
Please upload the cost quotations that you have obtained for the item(s) to be purchased by this grant. You can upload more than one document here.
Participatory Budgeting Vote Information
This information will be used to allow the general public to decide on which projects they would like to support.
Please provide the name of your organisation as you would like it to appear in the public voting information.
Please provide the name of your project as you would like it to appear in the public voting information.
Please describe your project in 100 words or less. This information will be used by the public to decide which projects they wish to vote for. It should describe what your project is, what it is likely to achieve, and should make your project stand out from the crowd! This should not simply be a description of your organisation or it's main aims.
Please upload a copy of your project logo if you have one here or a suitable picture.
General Information
Please help us to understand your experience so far of applying to The Fund.
From which of the delivery partners did you first hear about this fund?
ACVO
AVA
JTPB Fund Website
Money for Moray
NESCAN
tsiMORAY
Other source
Please let us know how you heard about The Fund
Have you received any support from a Just Transition Participatory Budgeting Fund partner whilst you have been preparing your application?
Yes
No
Where did this come from?
AVA
NESCAN
What type of support did you receive? You can tick more than one support type.
Application form presentation
Introduction to The Fund presentation
Application workshop
Group support
Individual support via email
Individual support via telephone
Individual support via video conference
Online Seminar
Other
Whilst not mandatory, has a member of either AVA's or NESCAN Hub's applications support team seen a full and final version of your application before submission?
Yes
No
Which member(s) of our teams provided this support for you? This will help us to allocate any post-application support work that might be required.
Support Disclaimer
Whilst we would always encourage applicants to seek support from the relevant parties (AVA and/or NESCAN Hub), the provision of support is not a guarantee of success in any funding process.
Declarations
I have read the guidance provided by the Just Transition Participatory Budgeting Fund on its website, and it has been considered whilst preparing this grant application.
I understand that this grant should be spent in full by 31st March 2025 and that any unspent money may need to be returned to Aberdeenshire Voluntary Action after this date.
The organisation I am completing this form for has not applied to any other fund specifically for the items that will be purchased using this grant. I understand that if this is later found to be the case, Aberdeenshire Voluntary Action may require repayment of any and all monies that it has awarded. Where additional funding is already (or likely to be) in place, I have already declared it in the application form.
I understand that where two or more signatories are required on the designated bank account that funds are to be managed from, the two named people must not be related.
I understand that if for any reason our capability changes to deliver the project/service that this grant application is to support, I must inform Aberdeenshire Voluntary Action and seek their guidance on how to proceed.
I understand that I will be required to provide an evaluation of the success (or otherwise) of the grant that I am applying for.
I declare that all information provided within this grant application form is, to the best of my knowledge, factual and correct on the day it is submitted.
Signature & Submission
Please type your name here. This will act as your signature prior to submitting your application on behalf of your organisation.
Please insert the date on which you are submitting your application.
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