Aberdeenshire Just Transition Participatory Budgeting Fund

This application form must be completed in full and all required attachments submitted for the application to be considered.

Data Protection & Privacy Notice

To continue with this form, you must confirm that you have read our Data Protection & Privacy Notice, and consent to AVA storing the data as detailed within the policy. You can access our Data Protection & Privacy Notice by following this link.

I have read the Data Protection & Privacy Notice.

I consent to the data that I am providing below being stored by AVA in accordance with its Data Protection & Privacy Notice.

I consent to the relevant details about the project I am seeking funding for to be shared within the partnership of organisations who are delivering this fund in Aberdeenshire (AVA and Nescan Hub), and with any relevant external advisors who are supporting the applications process.

About You and Your Organisation

The information provided in this section will be used as the only contact information for your application.

Your first name

Your last name

Your role in your organisation

Your email address

This will be the email address that we use to contact you about your application.

Your phone number

This will be the phone number that we use to contact you about your application.

Organisation name

Organisation address including postcode

Organisation email

Organisation phone number

Organisation primary purpose: Which of these most closely matches?

Children & Young PeopleCommunitiesCultureEconomy & FundingEducationEnvironment & ConservationFair Work & BusinessHealth, Wellbeing & Social CareHuman RightsInternationalPoverty

Does your organisation have a constitution or governing document? If you are an unconstituted group, you should select No.

YesNo

Would you like AVA to help you create a constitution or governing document?

YesNo

Is there another constituted organisation that is willing to host the funds for you if you are successful?

YesNo

Based on the answer provided, your organisation/group is not eligible to apply for the Just Transition Participatory Budget Fund in Aberdeenshire. Please read the funding guidance for further details about eligibility and the application process. Please seek further advice by completing our Support Request Form and a member of the team will get back in touch with you.

Organisation legal structure as stated on your constitution or governing document. If you are an unconstituted group, this answer should be related to the organisation that will be holding the monies on your behalf:

Co-operativeCommunity Amateur Sports Club (CASC)Community Benefit SocietyCommunity CouncilCommunity Interest Company (CIC) Ltd by GuaranteeCommunity Interest Company (CIC) Ltd by SharesCompany Ltd by GuaranteeFriendly SocietyIndustrial & Provident Society (IPS)Parent Council/AssociationScottish Charitable Incorporated Organisation (SCIO)TrustVoluntary/Unincorporated AssociationNone of the above

Is your organisation a registered charity?

YesNo

What is your charity number (including SC at the start).

Is your organisation a Social Enterprise?

YesNo

Is your organisation an asset-locked social enterprise?

YesNo

Please upload a copy of your constitution or governing document here. If you are an unconstituted group, the constitution or governing document of the organisation that will hold the funds must be uploaded.

Bank Account & Income Information

Does your organisation hold a bank account specifically for its activities?

YesNo

Does your organisation have access to a bank account operated by another organisation who is willing to allow you to use it for the purposes of your application? If this is the case, you will be required to provide a letter from the hosting organisation to confirm this before any monies will be released by AVA to your organisation. You can download a template here.

YesNo

Please upload a copy of your partnership letter for a hosted bank account here.

Based on the answer provided, your organisation/group is not eligible to apply for the Just Transition Participatory Budget Fund in Aberdeenshire. A partnership agreement will need to be in place with a constituted group willing to hold funds on your behalf. Please make arrangements to put this in place before proceeding with your application as funds can not be transferred into a personal bank account. Please read the funding guidance for further details about eligibility and the application process. Please seek further advice by completing our Support Request Form and a member of the team will get back in touch with you.

Bank account name

Bank account sort code

(six numbers long in the format shown)

Bank account number

(normally eight numbers long)

Please upload a copy of your most recent bank statement here (this should be no more than 3 months old). If you are an unconstituted group, the bank statement must be from the organisation that will hold the funds.

Is your organisation VAT registered?

YesNo

Total organisation income for the most recent audited or independently examined financial year.

Total organisation expenditure for the most recent audited or independently examined financial year.

Total unrestricted funds available as stated in the most recent audited or independently examined financial year.

Number of months of unrestricted reserves. This will auto-calculate for you based on your answers to the previous two questions.

Please upload a copy of your most recently audited or independently examined accounts here. We would expect your accounts to be less than 6 months old (these should be accounts that have been examined by someone who is not associated with your organisation). If not, please confirm that you have access to the most recent version of this, and can provide a statement of income and expenditure no older than 3 months from the date that applications to the fund close. For clarity, the fund closes on 31st August 2026 meaning that any applicant whose accounts were published on 28th February or earlier will need to submit that published document along with a statement of income and expenditure up to at least 31st May 2026. If you are a small organisation or if your legal structure doesn't require you to have either of these in place, do you have an accounting record of income and expenditure over the past 12 months that you can upload with your application? If you are an unconstituted group you will also need to provide the accounts of the organisation that will hold the funds on your behalf.

About Your Application

Are you submitting an application on behalf of a partnership of organisations? If another organisation is allowing you to use their bank account, you must tick yes.

YesNo

Please name the partner organisation(s).

Which of the following best describes the status of the activity(s) you are applying for funding for?

New activityExpansion of an existing activity

Please confirm whether the activities outlined in your application are broadly compatible with the normal activities of your organisation.

Yes this is similar to our normal activitiesNo this is different to our normal activities

Where in Aberdeenshire will the item(s) outlined in your application be situated?

Banff & BuchanBuchanFormartineGariochMarrKincardine & Mearns

Project Detail

Please describe your project in a way that is easy to understand. Include the key details—what the project is, why it is needed, and how it will be delivered. You do not need to write a lot, but please provide enough information for the the quality assurance panel to be confident that your application should reach the participatory budgeting stage of this process.

Are you applying for capital only funds (revenue costs such as staff time, volunteer expenses, and other running costs would not be eligible)?

YesNo

Are you applying for funding for any equipment that uses fossil fuel (petrol, diesel or gas)?

YesNo

Please describe what this grant would purchase.

Please describe how consideration has been made to the overall sustainability of the items to be purchased and the project as a whole.

Please describe how the items to be purchased will be managed and maintained. If there is an upkeep cost associated with the items, how much will this be and where will the funds be sourced from?

If your organisation is no longer able to manage the items that are to be purchased, what will happen to them?

Project Outcomes

Please describe what change or difference this grant would make.

Please describe who would benefit, and how they will benefit.

How will you know that the benefit you have described above has been achieved?

Which of the national Just Transition outcomes do you feel your project most closely aligns to?

Your project should meet at least one outcome from the Social outcomes and one from the Environmental outcomes.

Social Outcomes

Increasing ‘green’ skills and knowledge to take forward sustainable projects and/ or gain work in a net zero economyDeepening inclusiveness and reducing inequalities during the journey towards net zero

Why did you select 'Increasing ‘green’ skills and knowledge to take forward sustainable projects and/or gain work in a net zero economy'? This may include reference to (but not be limited to) people becoming more aware of how the technology works so that they can promote its benefits to other potential future users.

Why did you select 'Deepening inclusiveness and reducing inequalities during the journey towards net zero'? This may include reference to (but not be limited to) making it easier for people or organisations to become more self sufficient instead of relying on others for something.

Environmental Outcomes

on reducing carbon emissions adapting to the changes brought by climate change and building resilience to these changes protecting or restoring nature and biodiversity

Why did you select 'on reducing carbon emissions'? This may include reference to (but not be limited to) replacement of an energy source from fossil fuel-derived to alternate source-derived.

Why did you select 'adapting to the changes brought by climate change and building resilience to these changes'? This may include reference to (but not be limited to) supporting community resilience type activities that are necessary due to altering weather patterns.

Why did you select 'protecting or restoring nature and biodiversity'? This may include reference to (but not be limited to) removing man made additions to land so that nature can reclaim it and flourish as a result.

Financial Detail

Please provide as much information about the costs associated with your project as you can. Without evidence associated with the full cost of your project, your application may be deemed to be incomplete and therefore not eligible to reach the public vote stage of the process. If your organisation is VAT registered, any figures you provide in relation to costings in this application should be excluding VAT. If your organisation isn’t VAT registered, you should provide costings inclusive of VAT.

What is the total amount of the grant that you are applying for?

How much is your organisation contributing of its own funds to the overall cost of the project? If the answer is £0, please state this.

If you have any grants/funding/income from another source that will contribute to this project, please provide details here. This should include the name of the funder, the amount of funding that has been secured or the amount of funding that is to be secured, and the date that funding was or is likely to be secured. If there are none, please type 'Not Applicable'.

Please provide a complete breakdown of how the funding will be spent. You must include clear details of what each cost is for. Written quotes are required for all items. You must use the budget template provided here to help set out your costs.

Please upload the cost quotation(s) that you intend to use to deliver this project. You can upload more than one document here.

Please upload any other cost quotations that have been considered but are not being used.

What assurance can you provide regarding the deliverability of the items to be purchased within the current financial year? This might include assurance of securing goods and/or tradespeople to complete your project before the end of the current financial year.

Participatory Budgeting Vote Information

This information will be used to allow the general public to decide on which projects they would like to support.

Please provide the name of your organisation as you would like it to appear in the public voting information.

Please provide the name of your project as you would like it to appear in the public voting information.

Please describe your project in 100 words or less. This information will be used by the public to decide which projects they wish to vote for. It should describe what your project is, what it is likely to achieve, and should make your project stand out from the crowd! This should not be a description of your organisation or it's main aims - it is a 'sales pitch' about the project.

Please upload a copy of your project logo if you have one here or a suitable picture. This will be used in promotional materials for the public vote, including the voting form and website.

Planning & Permissions

If the grant is for something that creates a change to land and/or building we will require to see confirmation that you have checked with your Local Authority whether planning is required. Further information on planning permission can be found on Aberdeenshire Council's website.

Does your project involve making any changes to land and/or buildings?

YesNo

Are you the land or building owner?

YesNo

Have you checked with the land and/or building owner that they are content for you to proceed?

YesNo

Have you checked with the local authority's planning department whether planning permission or building warrant is required?

YesNo

Does the subject of this grant application require planning permission, building warrant or any other permissions (such as the landowner) to be in place?

YesNo

Do you have full and final planning permission or other permissions already in place?

YesNo

If planning permission is not required, written confirmation from the local authority confirming this should be uploaded. If planning permission is required, the letter confirming full planning permission has been granted should be uploaded. If you are not the owner of the land and/or building, a letter from the owner confirming that they are content for you to proceed should be uploaded. You can upload more than one document here if required.

General Information

Please help us to understand your experience so far of applying to The Fund.

From which of the delivery partners did you first hear about this fund?

ACVOAVAJTPB Fund WebsiteMoney for MorayNESCAN HubtsiMORAYOther source

Please let us know how you heard about The Fund.

Which source of contact was used?

EmailNewsletterConversation with a staff memberInformation session or eventSocial mediaWebsiteWord of mouthOther source

Other source of contact

Have you received any support from a Just Transition Participatory Budgeting Fund partner whilst you have been preparing your application?

YesNo

Where did this come from?

AVANESCAN Hub

What type of support did you receive? You can tick more than one support type.

Application workshopFace to faceFund presentation (general)Fund presentation (application support)Fund presentation (project development)Group supportIndividual support by emailIndividual support by phoneIndividual support via online videoIndividual support in personOther

Whilst not mandatory, has a member of either AVA's or NESCAN Hub's applications support team seen a full and final version of your application before submission?

YesNo

Which member(s) of our teams provided this support for you? This will help us to allocate any post-application support work that might be required.

Support Disclaimer

Whilst we would always encourage applicants to seek support from the relevant parties (AVA and/or NESCAN Hub), the provision of support is not a guarantee of success in any funding process.

Declarations

I have read the guidance provided by the Just Transition Participatory Budgeting Fund on its website, and it has been considered whilst preparing this grant application.

I understand that this grant should be spent in full by 31st March 2027 and that any unspent money may need to be returned to Aberdeenshire Voluntary Action after this date.

The organisation I am completing this form for has not applied to any other fund specifically for the items that will be purchased using this grant. I understand that if this is later found to be the case, Aberdeenshire Voluntary Action may require repayment of any and all monies that it has awarded. Where additional funding is already (or likely to be) in place, I have already declared it in the application form.

I understand that where two or more signatories are required on the designated bank account that funds are to be managed from, the two named people must not be related.

I understand that if for any reason our capability changes to deliver the project/service that this grant application is to support, I must inform Aberdeenshire Voluntary Action and seek their guidance on how to proceed.

I understand that I will be required to provide an evaluation of the success (or otherwise) of the grant that I am applying for.

I declare that all information provided within this grant application form is, to the best of my knowledge, factual and correct on the day it is submitted.

I understand that if awarded, the Grant shall only be used for the purposes set out in the application form. This specifically means that if spending is to occur that is not detailed on a submitted cost quotation, I will contact Aberdeenshire Voluntary Action to discuss an alternative before purchasing. I understand that failure to do so may result in us having to return the funding.

Signature & Submission

Please type your name here. This will act as your signature prior to submitting your application on behalf of your organisation.

Please insert the date on which you are submitting your application.